Your new company

• This company is a well-established market leader within the financial services industry and offers a supportive work environment. As an administrative executive, you will be reporting to the Chief Financial Officer supporting the Singapore office in administrative cum HR duties.

Your new role
As a passionate and adept individual, your primary responsibility is to

• Assisting with visitor’s registration, screening incoming phone calls, handling office pantry/cleaners/office maintenances, meeting rooms booking and vendor management for office supplies, assisting the team in travel arrangements (open to candidates who are willing to learn)
• Maintain and ensure accuracy of information in the internal portal and physical documents (e.g., payroll, employee records, leave, claim entries etc.)
• Generation of employment-related documents (e.g., Letter of Appointment, Annual Increment Letters, Certificate of Employment etc.)
• Coordinate and support recruitment processes for all positions which include job posting, liaising with external job agencies, shortlisting of candidates, checking of interviews availabilities etc
• Providing assistance to the finance division in general administrative duties.

What you’ll need to succeed

• 1-3 years relevant working experience as a receptionist or related experience
• Good working knowledge of Excel
• Independent and positive attitude to learning new skills
• Ability to prioritize tasks and handle numerous assignments simultaneously
• Strong & effective interpersonal and communication skills

What you need to do now

• If you or someone you may know may be interested in this opportunity, please do contact me on the details below for more information or send me your CV to apply now via email at shien.koo@hays.com.sg. Alternatively, if this job opportunity is not relevant to you, feel free to share across your updated CV to have a confidential discussion on the relevant openings based on your skillsets and expertise.

EA Reg Number: R22106488 EA License Number: 07C3924 | Company Registration No: 200609504D #1241322